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Illness and exams

If you fall ill before or during an exam, you must be able to document your illness. If your notification of illness is approved, you will not use an exam attempt.

How you report sick depends on whether you fall ill before or during the exam. Read about the different ways and requirements for documentation here:

  • If you fall ill during the semester and cannot prepare for or participate in the exam, you must apply to be deregistered from the exam, before the exam starts. 

    In order to have the exam attempt cancelled, you must document your illness. The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital. 

    Apply the Study Board for an exemption to be deregistered from the exam to your board of studies via the system SPOC. If your application is approved, you will not use an exam attempt.

    Read more about cancellation of exam registration.

    Apply for dispensation to be deregistered via the system SPOC.

  • If you fall ill on the day of the exam, before the exam starts, or before the submission deadline for a written exam expires, you can apply to have the exam attempt cancelled via SPOC.

    In order to have the exam attempt cancelled, you must document your illness. You must therefore contact your doctor as soon as possible so that your doctor can document that you were ill on the day of the exam.

    The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital.  

    If your notification of illness is approved, you will not use an exam attempt. 

    Apply for cancellation of the exam attempt by submitting the documentation to Educational Law & Registration via the system SPOC.

  • If you fall ill during an oral exam, you must notify your examiner that you wish to interrupt the exam due to illness. You must then apply to have the exam attempt cancelled via SPOC. 

    In order to have the exam attempt cancelled, you must document your illness. You must therefore contact your doctor as soon as possible so that your doctor can document that you were ill on the day of the exam. 

    The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital. 

    If your notification of illness is approved, you will not use an exam attempt.

    Apply for cancellation of the exam attempt by submitting the documentation to Educational Law & Registration via the system SPOC.

  • If you fall ill during a written exam under invigilation, you must notify the exam invigilator that you wish to leave the exam due to illness. You must then apply to have the exam attempt cancelled via SPOC.  

    In order to have the exam attempt cancelled, you must document your illness. You must therefore contact your doctor as soon as possible so that your doctor can document that you were ill on the day of the exam. 

    The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital.  

    If your notification of illness is approved, you will not use an exam attempt. 

    If you submit something for assessment during the written exam under invigilation, you cannot be reported sick from that exam and you therefore use an exam attempt.

    You are also not allowed to submit a blank document or click ‘Submit blank’ in the Digital Exam system. If you do, you will use an exam attempt. It is therefore important that you do not submit anything for assessment. 

    Apply for cancellation of the exam attempt by submitting the documentation to Educational Law & Registration via the system SPOC.

  • If you fall ill during a written take-home assignment, you must interrupt your participation in the exam and apply to have the exam attempt cancelled via SPOC.  

    In order to have the exam attempt cancelled, you must document your illness. You must therefore contact your doctor as soon as possible so that your doctor can document that you were ill on the day of the exam. 

    The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital.  

    If your notification of illness is approved, you will not use an exam attempt. 

    If you submit something for assessment during the written exam, you cannot be reported sick from that exam and you therefore use an exam attempt.

    You are also not allowed to submit a blank document or click 'Submit blank' in the Digital Exam system. If you do, you will use an exam attempt. It is therefore important that you do not submit anything for assessment. 

    Apply for cancellation of the exam attempt by submitting the documentation to Educational Law & Registration via the system SPOC.

How to document your illness 

It is your own responsibility to obtain and pay for the preparation of documentation of your illness. You must contact your doctor as soon as possible so your doctor can document that you were ill on the day of the exam.

The documentation can be a doctor’s certificate, a specialist certificate, a statement from a licensed psychologist or a statement from a hospital.  

How we process your notification of illness 

When you apply to be deregistered from an exam due to illness, there is no guarantee that your application will be approved and that your exam attempt will be cancelled. SDU will process your application based on an assessment of your specific application and documentation. 

If your application is approved, you are not guaranteed exemption from other requirements of your study programme regarding e.g. study activity requirements and the deadline for completing your degree.  

SDU does not take into account any consequences for your State Education Grant and Loan Scheme (SU) if you are deregistered from the exam. It is your own responsibility to check whether your SU changes. 

Documentation on Illness on Engineering Programmes

If you are certainty that you cannot sit an exam, it is crucial to inform your examiner and exam administrator via e-mail, so they can make the necessary arrangements.

When applying for dispensation due to illness, you must provide medical documentation that includes the following details:

  1. Diagnosis (if possible),  
  2. A brief description of the course of treatment,
  3. Evidence of a temporal connection between the period of illness and the specific circumstances for which you are requesting dispensation. It is important that the doctor indicates whether you were examined before the date for the documentation was issued,
  4. A description of how the illness has affected or is affecting your capability to study during the relevant semesters.


 

 


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Last Updated 06.09.2024