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Candidacy, election groups and election periods

Read more about candidacy, election groups and election periods

Which bodies can candidates be elected to?

In a university election, candidates can be elected to the following:

  • The Board of SDU
  • The University Council
  • The Academic Council (one for each faculty) at TEK, NAT, HUM, SAMF and SUND
  • The PhD committee (one for each faculty) at TEK, NAT, HUM, SAMF and SUND
  • Department Councils (one for each department, except IRS at SUND)
  • Study boards (up to several for each faculty) at TEK, NAT, HUM, SAMF and SUND 

Read more about the tasks of the various councils, boards and committees.

What election groups are there?

There are three groups of voters for a university election:

  • Election Group I: Academic staff (Danish acronym: VIP)
  • Election Group II: Technical/administrative staff (Danish acronym: TAP)
  • Election Group III: Students (STUD)

NOTE: In the case of elections to a PhD committee, the PhD students are included in Election Group III (STUD), while they are included in Election Group I (VIP) for elections to the Department Council and the Academic Council.

How do I stand for election?

If you want to stand as a candidate for a body (council/board/committee), you must first check that you are eligible (can be elected to the body). If you are listed on the current ‘election list’, you are eligible for election. The election lists will be published on 21 October 2020, and the deadline for submitting candidate lists is 9 November at 12:00 noon.

You can therefore stand as a candidate on 21 October at the earliest, and you do so in the following way:

Either by making an electronic candidate nomination via the e-voting system.
Or by downloading a nomination form (PDF).

Due to corona and working from home, the electronic candidate nomination will probably be the best solution in connection with this election.

In the election circular you can find out how many seats are to be filled for the body in question, and the schedule lists other important deadlines and dates.

Voting rights and eligibility for employees

To be able to vote and stand as a candidate, you must be listed on an election list. If not, you can do neither. As an employee in either Election Group I (VIP) or II (TAP), you will be listed on the election list if you meet the following criteria:

  • You are employed when the election is called and held
  • Your employment is at for least 2 years – and it extends at least 6 months into the new election period
  • You are employed for at least 15 hours a week 
Voting rights and eligibility for students

To be able to vote and stand as a candidate, you must be listed on an election list. If not, you can do neither. As a student in Election Group III, you will be listed on the election list if you meet the following criteria:

  • You are enrolled at the university when the election is called and held.
  • You are enrolled in a continuous education programme, i.e. Bachelor, Graduate, Master's, Elective subjects and the PhD programme.
  • Students who are enrolled as guest students, on exchange stays or propaedeutic courses are not included in the election list.

Please also note that:
No one in Election Group III may be eligible and have the voting rights for more than one academic council. Persons who meet the requirements for being eligible for election to several academic councils may, within a period set by the Election Secretariat, communicate to the Election Secretariat in which voting area they wish to exercise their eligibility. If no such notice is given, the Election Secretariat will place the person in an election area.

Students who are enrolled in more than one course of study will automatically be registered with voting rights for the study board for the central part of the programme's subject areas. Upon submitting a written application, the student can be transferred to obtain voting rights for the study board which is responsible for the elective subject. Applications for transfer must be submitted to the Election Secretariat no later than the expiry of the deadline for complaints concerning the election lists (29 October 2020 at 12:00 noon).

Students are admitted to the election list with voting rights for the department council(s) at departments which provide a significant part of the subject disciplines that make up the student's education programme. 

Which election groups can vote for which bodies?

The following election groups vote for the following bodies:

  • The Board: Election Group I (VIP), Election Group II (TAP), Election Group III (STUD)
  • The University Council: Election Group II (TAP), Election Group III (STUD)
  • Academic Councils: Election Group I (VIP), Election Group II (TAP), Election Group III (STUD)
  • PhD Committees: Election Group I (VIP), Election Group III (STUD = PhD students)
  • Department Councils: Election Group I (VIP), Election Group II (TAP), Election Group III (STUD)
  • Study Boards: Election Group I (VIP), Election Group III (STUD)
Election periods – how long do you serve for?

 Below you can find details on the terms of office of the collegiate bodies:

Members of the Board of SDU:

  • Academic staff (VIP): 4 years
  • Technical/administrative staff (TAP): 4 years
  • Students (STUD): 2 years
Members of the University Council:
  • Academic staff (VIP): 4 years
  • Technical/administrative staff (TAP): 4 years
  • Students (STUD): 2 years

Members of the Academic Councils:

  • Academic staff (VIP): 4 years
  • Technical/administrative staff (TAP): 4 years
  • Students (STUD): 2 years

Members of PhD committees:

  • Academic staff (VIP): 4 years
  • PhD students (STUD): 1 year

Members of  Department Councils:

  • Academic staff (VIP): 4 years
  • Technical/administrative staff (TAP): 4 years
  • Students (STUD): 2 years

Members of  Study Boards:

  • Academic staff (VIP): 4 years
  • Technical/administrative staff (TAP): 4 years
  • Students (STUD): 1 year