- 1. How do I register for exams?
- 2. Where and when does the exam take place?
3. What do I do if I'm prevented from attending an examination?
There are various ways of cancelling an examination registration if you are prevented from attending an examination due to illness or other exceptional circumstances. It is important that you understand the difference between acute and long-term circumstances.
Acute exceptional circumstances
If you fall ill just before or during an examination or are prevented from attending/sitting the examination due to other acutely occurred exceptional circumstances, you will, of course, not have to spend an examination attempt. Instead you should report yourself sick to Student Services - Registration & Legality via SPOC.
In case of oral examinations, you should also report sick to your department secretary.
Long-term exceptional circumstances
If the exceptional circumstances are not acute, e.g. if you know several months before an examination that you'll be unable to attend it due to exceptional circumstances - you may apply to your Study Board for permission to deviate from the general regulations on examinations and registration requirements. You need to apply to your Study Board for a reduction of the registration requirements, and thus the registrations will be cancelled for the course(s) and exam(s) that you'll be unable to attend.
Learn more under Frequently asked questions.
Exemptions at examinations
Perhaps exceptional circumstances make passing exams more challenging for you? If this is the case, you may apply to your Study Board to be exempted from the examination regulations.
Exemptions may vary, e.g. you may apply:
- for additional time at the exam
- for changing the type of exam
- for something else that may improve your chances of being able to pass the examination as well as your fellow students.
If you need help, you are welcome to contact the student counsellors at the Faculty of Science.
If you have a permanent physical disability or mental disorder, you may be eligible for relevant support for your studies through the Special Educational Support (SPS).
6. What do I do if I fail to pass the ordinary examination?
If you fail, are absent or report sick at the first examination attempt (ordinary examination), it is your own responsibility to sign up for the second attempt (re-examination). Once you have signed up for the re-examination, the registration can be cancelled only in the event of exceptional circumstances.
Re-examinations for autumn courses take place from February to April, whereas re-examinations for spring courses take place in August.
Please note that the form of the re-examination may differ from the ordinary exam. Please consult your lecturer.
7. What do I do if I fail the reexamination?
If you do not pass the examination in your first attempt, you still have a second and, if needed, a third examination attempt. As a general rule, it is up to you whether you choose to spend the second and third examination attempts when the examination is next offered, or if you prefer to wait to a later date. However, if a course is being phased out, you are required to register for the following examination.
If you do not pass an examination in your third attempt, you may not continue your studies. However, the Study Board may grant you an additional examination attempt if exceptional circumstances have been the reason why you did not pass an examination in one or more attempts. Please remember that any exceptional circumstances must be documented when you apply for an exemption.
9. How do I lodge a complaint against an examination?
You may appeal
It is not a good feeling to have participated in an examination if that the way in which the examination was conducted or the grading was not fair. Sometimes it results in a need to file an appeal on the conduct of the examination and/or the grade.
Considerations before filing an appeal
However, before writing and submitting an examination appeal, it may be a good idea to contact your examiner and ask for the detailed reasons for your assessment. We also recommend that you consider what you expect to gain from the appeal. Are you hoping for a re-assessment and a higher grade? Or perhaps a re-examination? In these guidelines you’ll find a detailed description of what the outcome of an appeal may be.
Please note that if you should decide to appeal, the appeal must be submitted within two weeks from the time of publication of the examination results. We suggest that you spend those two weeks talking your examination experience over with your lecturer/examiner, fellow students or a student counsellor, reflecting on your reasons for appealing, and writing the appeal.
Guidance on examination appeals
Use this form for the appeal.
Appealing because of a failed examination?
If you have failed an examination and filed an appeal, we recommend that you register for the re-examination anyway. That way you’ll avoid lagging behind in your studies if the appeal should not be judged in your favour.
9. When and how will I be informed about my examination results?
Grades for oral exams are announced immediately after the exam.
Grades for written exams and assignments must be published within four weeks from the submission date.
Oral defences of Master Thesis projects must take place no later than six weeks after the submission deadline, the month of July not included.
You will find your results in the Student Self-Service, where you can also make a transcript of your results.