Final Project (BEng)

The final project concludes the bachelor of engineering programme

The final project is the part of your bachelor of engineering programme where you independently document your ability for critical reflection within a limited engineering-specific subject relevant to your study programme. The final project concludes the bachelor of engineering programme.

The final project consists of the following elements:

  1. Solution to an engineering-specific problem
  2. Final project report which is handed-in for assessment and will be included in the concluding examination in the final project
  3. Final project examination.

The project itself consists of defining, solving, discussing and written reporting of a practical problem within a field relevant to your study programme.

Information about the project

Finding a supervisor and the role of the supervisor

On some bachelor of engineering programmes, the supervisor is appointed by the Head of Programme, whereas on other bachelor of engineering programmes the students themselves must find a supervisor (in good time). It is possible to request a specific principal supervisor/co-supervisor in the final project contract.

As a rule, the principal supervisor must be employed by the Faculty of Engineering. A co-supervisor may be employed by another faculty. All faculty professors, associate professors and assistant professors may act as principal supervisors. PhD students may only act as co-supervisors.

The supervisor is formally responsible for academic supervision during the process and must participate in the concluding final project examination. The role of a supervisor is to supervise during the entire project period through regular dialogue with the student.

Final project in cooperation with a company

If you choose to write your final project in cooperation with a company you may have a supervisor from the company (also known as an external supervisor). In such cases, you must also have a principal supervisor at the Faculty of Engineering. It is the principal supervisor who ensures that the final project meets the Faculty standards for final projects.

Cooperation on a project must be based on an agreement between the student(s) and the company. There is no requirement for direct contact between the SDU supervisor and the company. However, it is important that the SDU supervisor is familiar with the company’s objectives and how they have contributed to the project.

You may, in connection with your cooperation with the company, receive company data or other classified information which the company does not want publicised in the final project. In that case the company is likely to ask you to sign a Non-Disclosure Agreement (abbreviated NDA). A NDA means that your final project will not be publicised. Should the company have further confidentiality requirements that will also bind SDU you must contact your programme coordinator as soon as possible.

When you submit the final project, you must enclose any NDA as a separate, named enclosure to the final project, also if the NDA is only signed by you and the company. In addition, you must state in the loan form that you and the company have signed an NDA (please refer to the paragraph “Submission of the bachelor project report” below). Ultimately it is your responsibility to ensure that SDU is informed of the company’s wish not to publish the final project report.

Co-authors

The final project is usually carried out by 1-2 students. Some study programmes require that the final project is carried out by two students. In special cases, the final project can be carried out by up to 3 students. This, however, requires special permission by the Head of Programme. In the final project report, it must be stated clearly which parts of the report each student is responsible for.

Registration and the final project contract

You must register for the final project to enter into a final project contract. Registration for the final project takes place at the same time as registration for other teaching classes through Self Service within the registration period. You will receive a letter in your student email when it is time to register. Registration for the final project also means that you are bound by the Faculty’s fixed project period. You must apply for dispensation if you cannot keep within the project period.

Once registered you can enter into a final project contract through the electronic forms system. Guidelines to the electronic final project contract is available here.

The final project contract must be submitted for approval no later than 31 August, if your project period starts on 1 September and no later than 31 January if your project period starts on 1 February. If your study programme has announced an earlier date, you must abide by the submission date announced by your study programme.

Once the contract is approved by both supervisor(s) and Head of Programme you will receive a copy of the approved contract in your student email. You will also be contacted via your student mail in case of any problems during the process.

Note that finding a subject for the final project and getting started on the project is your responsibility to find a subject. Not getting started on the project by semester start does not qualify as an exceptional circumstance which may give grounds for exemption from the submission deadline. 

Final project report

Students enrolled on a programme offered in Danish may write the final project report in either Danish or English. If the supervisor does not speak Danish, the report must be written in English. Students enrolled on a programme offered in English must write the final project report in English.

The final project report must include an abstract in English. If the report is written in English, the abstract can be in Danish. The abstract will be included in the assessment.

The Faculty of Engineering has no overall requirements as to the length of the final project report, by number of characters or pages. Your study programme, however, may have programme specific requirements. Please contact your Programme Coordinator for further information as to programme specific requirements.

Submission of the final project report

The submission deadline is stated in the final project contract. If you have been granted dispensation for a later deadline this deadline will be stated in the letter of dispensation.

The submission deadline is binding. Should unusual circumstances prevent you from submitting the final project on time, you must apply to the Academic Study Board for dispensation for suspension no later than one month before the official deadline. Please refer to the paragraph Amendments to the final project contract below.

The final project report must not contain any civil registration (cvr) numbers, including your own. Instead you must state your name on the front page. If the final project report has more authors, all names must be stated on the front page.

The final project report must be submitted electronically in BlackBoard in the final project course under the menu SDU Assignment. The report must be submitted as one single pdf document. Any enclosures must be submitted as separate files. Any NDA must be available in a separate enclosure in pdf format. Should you have any special enclosures which cannot be submitted in pdf format (such as programming code/encoding, film and similar), these enclosures can be uploaded as a single zip-file together with the pdf document. In addition, any large drawings can be submitted in paper format at the relevant secretarial office provided you have a prior agreement with your supervisor. You will receive an electronic receipt (confirmation of submission) in your student email. It is important that you keep the receipt as this is your documentation for timely submission.

You can submit only one copy of the final project: if you are more students who write together, you must agree in advance who will deliver the final project in BlackBoard. The student who submits the final project in BlackBoard must immediately after submission send a copy of the receipt to his/her fellow students.

All final project reports are checked for plagiarism.

Upon submission of the final project, you must fill in the electronic loan form (log in with your SDU username and password) where you must state to which extend the final project can be lend from SDU’s library. If you have signed an NDA you must remember to state this (refer to the paragraph Final project in cooperation with a company for further information).

Changes in the final project

If during the project you learn that the final project takes you in a different direction than initially assumed you can apply the study board for approval of change of title and/or change of thesis statement (research question). As a main rule, approval of change of title or thesis statement does not qualify for dispensation as to submission deadline.

You must also apply the study board for dispensation if there are other changes that affect the final project contract, such as the need for postponement of the submission deadline. Such changes must be based on exceptional circumstances.

Applications for dispensation for changes in the final project contract must be received by the Academic Study Board no later than one month before the submission deadline.

Final project exam

The final project exam is held within 6 weeks from the date of submission of the project report.

Usually the final project exam starts with a presentation of the final project. Following the presentation students are examined on the report and the presentation.

In addition to the supervisor(s), an external examiner will be present at the exam as assessor. The exam will be graded according to the 7-point grading scale based on an overall assessment of the final project report and the oral examination and the student will receive the grade immediately after the exam.

Assessment of the final project is especially based on its academic content. Spelling and wording (regardless of language) are included in the assessment with limited weight unless there are significant deviations from common academic language. Relevant documented disabilities may lead to exemption from this rule.


If you fail the final project exam or fail to submit the final project report

If you fail to meet the submission deadline for the final project you will use an examination attempt and you must register for teaching classes and examination in the following semester; sign a new final project contract and carry out a new final project with a new title and project description. Please note that you, in connection with your second examination attempt, cannot expect to receive supervision to the same extend as during your first attempt. You can get a third attempt according to the same rules as apply to the second attempt.

If you fail the final project exam you must, as a rule, register for the re-examination in accordance with the regulations stated in your curriculum regarding re-examinations. Your supervisor will give you a new submission deadline with the opportunity to improve the final project report as well as a new exam date. If you fail to register for re-examination you must register for teaching classes and examination in the following semester; sign a new final project contract and write a new final project with a new title and project description. Please note that in that case you cannot expect to receive supervision to the same extend as during your first attempt.

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